UPNA - February 28, 2005
Called to order 6:30pm
1. Secretary - Ana motions to approve January minutes, Fletcher 2nds.
No discussion. Voted - majority yes. Jan minutes approved.
2. Treasurer - balance as of 31 Jan = $988.34. Additional report
provided with running totals.
3. Chair - At Chair's meeting discussed PIR's request to increase the
days allowed to exceed noise levels.
There was a hearing in early February
but unsure of results / outcome. This issue affects many neighborhoods
and there is a group that is trying to get info out to the
neighborhoods on how to complain etc... Also, PIR wanted out of the
payment they make to the neighborhoods due to the noise but they were
forced to keep their agreement and will still have to pay the money.
There are options for PIR to help block the noise (walls or
installations on their property) and the residents of N. Portland need
to be vocal. The City of Portland is responsible for the Noise
Ordinance. Paul - suggested we put ads in the St. John's Review and In
& About with info on how to complain about the noise.
Committee Chairs Reports:
4. Bylaws - Will discuss at the general meeting. Brought the section
with changes to be reviewed at the general meeting.
5. Communications - the committee met in Jan. Discussed: A. Newsletter
(with the hope to come out in April.
It would include a history of UPNA,
what's happening, meeting info, calendar of events, tool library info,
perhaps a local business highlight and a chair's column). Name
suggestions are needed, some options are: the Cliff, Apex, Cedars,
Madrona, Palisades, University Park News. B. A summer event during
June, perhaps an ice cream social / carnival. Small to start, invite
the police / fire to come to talk to neighbors, U.P., the Port of PDX
(?), have family activities (face painting, go fish, raffle etc...).
Idea would be to meet your neighbors. Suggest having it at Portsmouth
Park because of it's central location. C. Logo design contest for the
neighborhood. Working on a flier with the info outlining the contest
(still working on the details - deadline, prize, judges). Suggestion to
vote on the logo design at the June event and announce the contest in
6. Environmental - The previous chair has resigned due to family
issues. The position is now vacant and the chair and vice-chair will
step in until the position is filled.
7. Land Use - Info for the general meeting.
There is a proposal for adjustments to
properties in nearby neighborhoods and would like to suggest that UPNA
support the nearby neighborhoods regarding land use issues (which could
help at city council meetings) and those neighborhoods would do the
same for us. Would like to be able to endorse their opinions because
the timelines do not allow for land use meetings in between hearings.
Would need the okay for discretion / flexibility to endorse the land
use opinions without reviewing with UPNA prior. Suggestion made to
discuss this at the next board meeting, the chairs group has talked
about coalitions but nothing was decided. Will review this idea at the
8. Livability - Info at general meeting.
9. Public Safety - Was a meeting Feb 1st. Discussed the gang issue at
Roosevelt which has now been made a closed campus to help reduce
violence. Complaints of regarding
pedestrians, cars not stopping for them.
10. Schools - info at the general meeting.
Old Business - none.
New Business - none.
2. Crime & Safety Update
a. handed out magnets with phone #s
b. handout on crime statistics from
1-28-05 to 2-27-05. 10 crimes total.
c. issued more search warrants for
drugs - priority to get them out of the neighborhood.
d. there are 3 detectives for N.
precinct (focus on property crimes & fraud)
e. Tues March 1st is a budget meeting
at Kenton firehouse that will affect police - 6:30 to 8:30pm
f. Possibility that the Neighborhood
Response Team (NRT) could be cut in the budget changes. What does NRT
do versus regular police? In North Portland there are 3 areas with 2
district cars per area for each shift (6 officers total). If someone
calls 911 those officers are the ones to respond and write reports.
They can spend their entire shift going out and don't have much time
for following up. NRT follows up on reports, works on the involvement
website project, answers phone calls from neighbors, goes to
neighborhood meetings, writes search warrants. There are 3 NRT officers
for North Portland. Without NRT the district officers will not have
time to follow up and do their job.
g. Roosevelt High School is now a
closed campus to help reduce violence.
h. There has been some increased gun
violence on Interstate Ave (and Lombard).
3. Jim Kuffner - UP
a. Still discussing purchasing Zeidel
b. Side note about trail on the bluff -
Shelley testified that UPNA was concerned at a planning hearing. The
commission did not exclude the trail from the URA but did specify that
a UPNA member must participate in the design of the trails.
c. Spring break is coming up in March.
d. Student plays this week on Weds
& Thurs, free.
e. Bob Dylan concert Fri & Sat
night March 11 & 12th at Chiles Center.
f. Commencement is April 30 / May 1st.
g. Working on donating some folding arm
chairs to the church because they are no longer being used at UP.
h. A praise report for UP: 1. 7th year
in the top 10 universities on the west coast. 2. Attractive to top
students in the West, 3.68 GPA for freshman. 3. "Hot college" and
working on expanding the appeal in the NW.
4. Guest Presentation: Phil Engle from the Injury Free Coalition for
The program is to reduce childhood
injury. IN North Portland there is a higher rate of falls (at parks /
schools). They go out to neighborhoods to talk about the program and
get people involved. They also go to schools, community groups and
parks depts to work together to get funding to improve play equipment.
McKenna park was identified that it needs an upgrade for safety.
Portsmouth park could also use an upgrade. Working with the parks dept.
to write grants for funding to fix these parks. Looking for people who
would like to be involved. At James John they gave cameras to the kids
to document the areas that they play (focusing on the safety). Has info
that will leave for us if someone is interested. Q? - Do you work with
anyone interested (with schools also)? A- yes, principals, PTA groups.
Also with Allstate (for grants). They'd like to work with Astor to
improve the play structure there as well. The current grant they're
working on would bundle a couple of parks together (better chance of
getting the money). Q?- What can we do to help? A - Create a committee
or group of 3-4 people to meet with Phil. Make an assessment of needs,
write the grants together, the neighborhood could raise money to show
support, the funding and grant process could take years. Any changes to
the structures must bring them up to the current safety guidelines
including the surfacing (asphalt vs. wood chips etc..). The Program
also deals with bicycle safety, pedestrian safety, dog bites etc... and
goes into schools to talk about these issues. It depends on the needs
of the area. Paul - moves to send out a mailing to the neighborhood
residents looking for volunteers. (someone comments - how about in the
April newsletter). Would rather alert people now. Brian - Volunteers to
be the liaison for UPNA. Shelley - instead of a mailing we can appoint
a contact person to work with Phil and any others that are interested
and leave it up to them to decide on how to get others involved. Paul -
concerned it will take a long time to get going. For now Fletcher,
Brian and Scott with discuss it with Phil.
5. Bylaws Presentation (Brian)
a. last month
was a formal presentation of the updated bylaws and there was 1
suggestion which will be reviewed and discussed now.
b. George sent Brian
a letter with suggested language.
c. Brian adjusted the
language to be more inclusive.
d. The issue was regarding legal
counsel - there was no information in the bylaws regarding obtaining
legal counsel. In section 2a. added a second paragraph: (in summary) if
legal counsel is sought then the process is tabled until the Executive
Board determines if legal counsel for UPNA needs to be sought. Motion
to propose acceptance of this amendment of bylaws. Discussion of what
happens to the timeline. Does it stop the timeline? It says "table it",
so what if it takes 3 weeks / 1 month to decide on getting a lawyer? It
pauses the timeline. Suggestion to add text to put a set time limit for
the Executive Board to hire a lawyer, 30 days.
Paul - original language had more concerns for him (stopping or
impeding seeking legal counsel). Feels that the whole thing is
Karen - it is not the best way to handle conflict management (adding
parties ), it causes adversaries.
Brian - adding this adds a safeguard for UPNA (previously had no
rights) this is a significant and important addition.
Dwayne - this is only for serious issues eg. being sued.
Paul / Karen - don't see that. Only cause more conflict resolution
Others feel that it is important for our safety.
Brian - references to past event are not the reason this is being added
- just that we needed to set timelines and guidelines etc... for UPNA.
Still need flexibility for the current board. Chair should be able to
say I cannot deal with this (skill level, abilities, knowledge) and be
able to get help.
Karen - what if that issues comes up for the chair without legal
counsel being involved.
Brian - we can't write it for all situations, it's best just to focus
on the issue of legal counsel. The wording doesn't say that it will be
tabled, just that it is an option.
Dwayne - Question about the grievance committee chair (as a standing
committee)? Yes - it is a standing committee of 1 person to be elected
each year at the annual meeting - if someone runs for the position.
Fletcher - moves that we accept the update to the grievance issue as
part of the proposed bylaws. Judy - seconds motion.
Discussion: Paul - against adding this amendment. Dwayne - supports
adding this as a member of the Executive Board for the safety concerns.
Shelley - put to a vote to approve section 2a amendment. (Roll read of
who is able to vote - 16 total). In favor = 13. Opposed = 1. Amendment
Brian - propose passing the entire bylaws as presented last month and
with the new amendment passed just now. Effective March 1st. Jim K.
seconds. Discussion? None. Vote to ratify the bylaws as presented in
the last 2 meetings with the amendment we just voted on. In favor = 17.
Opposed = 0. (George Galati arrived at meeting and was eligible to
YEAH! The new bylaws have been passed.
Schools Report (Brian): (with handout).
a. The UP meeting is on hold due to
open meeting laws and will be changed to a different type of meeting.
Individuals will be called to coordinate a March 30th meeting. b.
School closures proposed in Portland. c. Able to purchase pledges at
Powell's for new books for school libraries in metro area schools. d.
Info on State proposals for statewide programs (mandating PE and
New Business: (Shelley - there is a handout that lists state and area
representatives with contact info.)
1. Land Use: nothing new within UPNA but in 2 adjoining neighborhoods
there are adjustments to zoning / planning codes being proposed.
Would like to propose if the UPNA land
use committee wishes to file an amicable letter in support of other
neighborhoods that is can do so.
Brian - it depends on if the
neighborhood association wants to uphold existing code but if they are
ok with variances then it becomes more complicated.
2. Communications: a. Hoping to have a newsletter for early April. Need
ideas for names - contact Karen with suggestions.
Dwayne - not all variances are bad and it would depend on specific
Brian - I think what Paul is asking is more our opinions on sticking to
existing codes because there isn't enough time to meet, discuss the
changes and present it at a meeting. In the new bylaws he will have the
right to speak on out behalf then bring that info to the next meeting
to be ratified if necessary (as a member of UPNA).
Shelley - suggest that only if the other neighborhoods approach UPNA
asking for support.
Paul - wants to have a greater sense of a coalition.
Jim K - would feel better if the discretion involved only land use
issues in our own neighborhood.
Paul - we currently have that. Always vote & support the majority
(without personal opinions interfering).
Judy - understands that there is a little discomfort because of the
Shelley - don't think action needs to be taken. Paul knows our level of
concern and it is up to him to determine the level of importance, if it
needs to be brought up for the entire membership. If a neighborhood
association asks for our support and the issue involves safety or a
single property that is okay but larger issues need to be brought to
UPNA. They still need to be reported to us.
Also with any article suggestions. The
newsletter will be twice a year, 11x17 paper folded to make 4 pages. b.
Planning a summer event - an ice cream social / carnival in lieu of an
actual meeting in June at Portsmouth Park. Would have children's
activities, invite groups to come meet neighbors. c. Creating a
neighborhood logo. Will have a contest with basic info / flier and a
submission form. The logo would be to identify the neighborhood in many
ways - letterhead, street signs, benches etc.., Still working on the
contest (discussing the timeline, prizes etc...).
Shelley - there is a lot of info on the table if interested, won't
review it all in order to save time.
Fletcher - Lou ( a member of UPNA) had heart surgery but is doing well.
UPNA will send a card.
Also, have a member who would like to
be chair of service/livability/transportation (Scott Mizee). Fletcher
motions we elect Scott chair. Dwayne
seconds. All in favor - majority vote. Passed.
We also have a new vacancy -
environmental / open space chair has resigned. Please let the chair or
vice-chair know if you are interested.
Noticed that the Portsmouth Club on
Lombard has changed management (they also own the BBQ restaurant).
Perhaps they will fix it up.
George - Would like to request that for new people a copy of the bylaws
are kept in a binder and is accessible at meetings for all members.
Shelley - currently have a filing box where the meeting minutes and
handouts are kept for each month. Will add a section for the bylaws and
will keep copies there.
Scott - next month there will be a presentation from FlexCar about the
proposed car to be located at UP.
Meeting adjourned 8:50pm
Note: The Board meeting will be held on the 2nd Monday of the month
separate from the General meeting. Location not yet set.